Getting Your FInancial House in Order

by Shaun R Smith on January 17, 2012

We’re going to shift gears a little this week and look at some tips to help keep your personal finances in order.  However, these ideas did come from the best practices for business.

With the new year underway and the 2012 resolutions falling by the wayside, I wanted to discuss some ways you can keep your financial house in order. With the economy still sluggish and many people still unemployed or underemployed, it’s more important than ever that you make the most of every dollar.

In business, we have a saying: if you can’t measure it, you can’t manage it.  The same is true for your personal finances. The foundation to transforming your financial life are:

1. Tracking

2. Managing

3. Reviewing

Let’s explore each in detail.

 

Tracking

The first step to getting your finances on track to serve you is to get a clear picture of the current state of affairs.  You need to know how much you own and how much you owe.

If you are comfortable with technology, there are several tools to help you get your  finances organized and to track them going forward.  Programs like Quicken by Intuit and Mint.com, a cloud based solution, allow you to enter all your financial information and then produce reports so you can see everything organized in one place.  These tools even have the ability to connect directly to your financial institutions to keep your accounts up to date on an ongoing basis with every little work on your part.

If you are less comfortable with technology, at least create a template listing all your accounts that are assets (such as your checking account, any savings accounts, cash, investment and retirement accounts, etc.) on the left side of the page and all your liabilities (such as any credit card accounts, car loans, your mortgage, any personal loans, student loans, etc.) on the right side of the page.  When you are paying your bills each month, use this sheet to write down the current balance of each account.  By summing all the accounts on the left and then the accounts on the right, you will see how much you own and how much you owe.

 

Managing

Create a system or process to make sure your finances are being kept up to date at all times.  One simple trick to help you is to call all your financial institutions and ask to have your billing cycle go by the calendar month.  That way, all your statements come around the same time (usually the first week of the next month), and all your bills are due at around the same time.  You then need to set aside only 1 time each month to do all your bill payments and account reviews and reconciliations.

From a task management perspective, remember to eliminate, automate, delegate, or do it.  If you have accounts that you no longer use, or you’ve collected extra accounts that you don’t need, eliminate them to simplify your financial management process.  Next, automate as much as you can.  If you have bills that are the same every month, have your bank pay them on an auto-pay using online banking.  If you have services that can automatically charge your credit card or deduct from your bank account, do that.  Just make sure that you have the balance available when the bill comes due.  Most automated billing services will send you an email or text to alert you when the payment is going to be processed on your account.  This will help you minimize the amount of time you need to spend each month on your accounts.

Lastly, set up an approximate monthly budget.  You can use a spreadsheet for this (such as Microsoft Excel, OpenOffice, or Google Docs Spreadsheet).  Or you can use paper for this also.  At the top, list your sources of income each month.  Next, subtract all your regular monthly expenses.  Then take out any payments you have for debt service.  What’s left is the amount you can either put towards lowering your debts, put towards savings, or use for additional spending.  Of course, unexpected things will arise, but the longer you work your budget, the more accurate you will become and the better you will be at planning for the unexpected.

 

Reviewing

The last step is to review your whole picture.  Everyone should have some type of financial team. It might just be you and your spouse.  Or it might include your accountant or financial planner.  Maybe you just have a trusted friend who’s good with numbers and money that you want to support you. Whoever’s on your team, the goal is that they should help you make the best decisions regarding your financial future.  Meeting with them on a regular basis (monthly, quarterly, or yearly depending on the individual needs that you have) will keep you on top of your finances and your financial planning.  Even if you don’t have savings, just reviewing your finances to check on the rates that you are paying on your credit card debt, or your 2nd mortgage, for example, can open your eyes to ways to save money and to plan for a healthier future.

While it seems like a lot to tackle, if you take it one step at a time, you’ll transform your entire financial picture more quickly than you thought possible.  Remember, the way to eat an elephant is one bite at a time.  That’s also the way to get your financial house in order and to get onto the path to financial freedom.

{ Comments on this entry are closed }

Increasing Your Profits in a Down Market

by Shaun R Smith on November 22, 2011

Post image for Increasing Your Profits in a Down Market

Over the last few years, the market and the economy have been tough.  In the residential space, the main buying triggers for design services – building new homes and the sale of existing homes – have plummeted.  In the commercial space, companies’ tightening their belts has led to decreased opportunities there.  Given that situation, how can you increase your business – and, more importantly, your profits?

(The examples used relate to interior designers because this article was written for their trade magazine, but the concepts apply to everyone.)

In my work with clients in the industry, we’ve found several effective ways to create opportunities in your business that will keep you afloat and even growing, while your competitors flounder.

1. Update your sales process and conversations

2. Define your niche

3. Market – more and differently

Let’s discuss these three specific and actionable ideas so you can move the needle in your business.

 

Update Your Sales Process and Conversations

Even though research shows that, unlike past recessions and the Great Depression, the wealthy have managed to actually increase their share of wealth during this downturn, the idea of luxury and conspicuous consumption are not what they were.  With the political and market uncertainty that still abounds, very few are feeling in a decadent mood.  Therefore, if you were selling on luxury and ultra high end before, it might be time to reposition your brand and recraft your sales message.

One of my clients who was known as the ultra high end luxury designer in their city found that even those prospects with the means didn’t want to appear insensitive given the economic climate. And some individuals, who were sold on the company, put the brakes on right before launching the project – out of fear.

We shifted the focus from luxury to value.  Instead of emotionally selling image and vice, we emphasized quality and durability.

Remember, selling is 90% emotional.  Know what you’re selling from an emotional perspective – and know that, during different economic times, your customers are going to want to buy different feelings.  As a consumer of design servicers, the way I want to feel from buying your services was different in 2006 than it is today.  You must adjust accordingly.

 

Define Your Niche

It never ceases to amaze me how many designers I meet who don’t know who they serve.  If your answer to the question, “who is your ideal client?” is “anyone with money,” I would bet you’re struggling.

We live in a hyper-specialized world.  Those who try to be everything to everyone end up serving no one.  If you want to be successful in today’s competitive environment, you need to define your niche.  You need to know who your perfect client is – in great detail.  The more clearly you can describe your target, the more powerful and connected your communication to them will be and the easier time you’ll have finding them (and the more easily they’ll be attracted to you!).

To be successful in business, your company needs effective marketing – which is the communication about your business to your market.  To be an effective communicator, you must be able to get inside the head of the person to whom you are speaking or writing. Imagine yourself as a prospect for your business.  Do you want someone who seems all over the place and does whatever project comes along?  Or someone who specializes in working with people just like you?

Don’t fear – you can still accept any client that you choose.  But the more targeted you are in defining your niche, the easier it will be to build your business, and then spawn referrals from there!

 

Market – More and Differently

So now that you know who your target customer is, you must reach out to them.  So many designers think that good work should be enough to create a successful business.  Guess what: being a good designer is just table stakes.  To be successful in your business, you need to be good at marketing and sales as well – or hire or partner with someone who is.

How many different marketing strategies do you use in your business?  How much time do you spend on marketing each day?  What are your returns per strategy? If you want your business to grow and your only marketing is attending one networking event per week, that isn’t going to cut it.  You need to increase your time and resources invested in your marketing, and increase the quality of your marketing activities.

Look to see what your competitors are doing and copy what works.  Research how other companies in different industries, who target the same group of prospects as you, are successful and steal their methods.  And try something no one else is doing in your field.  I had a client who was networking, getting referrals, and doing some online marketing – but wasn’t generating the growth in her business that she wanted.  So we developed a simple and very cost effective direct mail campaign.  Her interior design mentor said not to bother, that it was a waste of money.  In the first mailing, she got a new client that will pay for the entire year’s campaign!

Finally, after you’ve developed your marketing plan and strategies, and systematized them to insure you are marketing with consistency, make sure you track your results.  In the past, I have fallen into this trap myself.  I spent an entire year investing between 5 – 10 hours per week on a marketing strategy.  At the end of the year, I was working with one of my coaches to see which strategies were working and which weren’t.  This strategy that I had spent so much time on over the previous year had yielded zero results.  Track your prospects per marketing activity so you know where to put more time and money and where to cut your losses.

 

For those who’ve survived the crunch of the last few years, there is great opportunity on the horizon.  Many great businesses were born before and even during the Great Depression.  And the ones who survived were stronger for it.  However, they survived by mastering the business side of their business and keeping their eye on running profitably.  Don’t put all your creativity and energy into your projects, save some for your marketing and your business.  With some energy, creativity, and support, you can create a profitable, growing business and position yourself as a major force in the post recession market.

{ Comments on this entry are closed }

The 4 Hour Workweek or 14 Hour WorkDAY?

October 4, 2011
Thumbnail image for The 4 Hour Workweek or 14 Hour WorkDAY?

I was speaking with a client yesterday about the dream of the 4 hour work week.  She wants to go re-read Tim Ferris’s best seller because instead of working 4 hours per week, she’s working 14 hours per day!   The Secret Ingredient: Leverage! If you are struggling with working too hard in your business, [...]

Read the full article →

Feeling Lost? Revisit Your Purpose

September 6, 2011
Thumbnail image for Feeling Lost?  Revisit Your Purpose

I was talking with a client this week who just wanted to go sit on the beach.  Another client wasn’t sure of the right direction for him or his company. While enjoying what he does, he was unclear as to where he was going to end up. When I see clients losing motivation and focus, [...]

Read the full article →

Bootstrapping Versus Fundraising

August 9, 2011
Thumbnail image for Bootstrapping Versus Fundraising

When should you bootstrap versus raise money through loans or equity?  I was speaking with a business owner last week about this issue, and it is a critical decision that can make or break a company. Bootstrapping means that you are growing your company from your company’s profits.  You are growing from your growth.  This [...]

Read the full article →

Organizing the Disorganized

July 26, 2011
Thumbnail image for Organizing the Disorganized

If you have team members who don’t have great organizational skills, they’re going to need your coaching to guide them in how to be more effective with their projects and tasks. There are two key elements to help you be a successful coach here. First, look at how they are currently working.  What are they [...]

Read the full article →

What Have You Learned Today?

July 12, 2011
Thumbnail image for What Have You Learned Today?

One of my favorite business quotes is: The problem with most failing businesses is not that their owners don’t know enough about finance, marketing, management, and operations—they don’t, but those things are easy enough to learn—but that they spend their time and energy defending what they think they know. My experience has shown me that [...]

Read the full article →

Energy Vampires in your Business

June 28, 2011
Thumbnail image for Energy Vampires in your Business

I’m a bit of a vampire junkie.  Last year for Halloween, I went as the Vampire Armand from the Anne Rice series (that’s me in the picture).  I showed the picture to my business mastermind group, and the conversation quickly shifted to energy vampires in our businesses. Do you have someone associated with your company [...]

Read the full article →

Moment Management

June 14, 2011
Thumbnail image for Moment Management

There is no such thing as time management.  Time exists completely outside of us.  Time moves forward without any help or guidance from us. When someone discusses time management, she is usually referring to productivity.  Productivity is the amount of output you generate over a given period of time.  The other dimension to productivity is [...]

Read the full article →

Want More Prospects?

May 31, 2011
Thumbnail image for Want More Prospects?

Are you one of the many business owners who struggles with getting more business? If you’re seeing lots of prospects but they’re not turning into business, that’s a sales challenge.  Most of the struggling business owners I encounter claim that they close the majority of their prospects, but they don’t have enough leads in the [...]

Read the full article →